Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We are more than just a team; we are a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values of Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job

The Payroll and Benefits Specialist role at Vynca offers an exciting opportunity to dive into various facets of payroll, benefits, and compliance within a dynamic, expanding company. We are seeking a dedicated and motivated individual to manage payroll processes across our expanding presence in 28 states. The ideal candidate will have a strong passion for payroll and benefits, excellent attention to detail, and the ability to multitask effectively in a fast-moving environment.

This is a fully remote position based in the U.S., but please note our core operating hours currently align with Pacific Standard Time (PST).

What you’ll do

Payroll Administration

• Review and process bi-monthly payroll in Rippling (HRIS)
• Verify the accuracy of payroll information and resolve any discrepancies
• Review employees’ wages, deductions, taxes, and other adjustments
• Assist employees with payroll-related questions or concerns
• Generate reports on payroll and benefit costs, deductions, and contributions
• Ensure compliance with garnishment orders and respond to interrogatories
• Research and gather required documents to set up required tax accounts in new states
• Research payroll tax payments and data discrepancies with federal, state, and local agencies, and work with tax agencies as well as internal staff for resolution
• Prepare payroll-related tax filings and reports as required
• Implement and maintain payroll processes

Benefits Administration

• Administer employee benefits programs, including health insurance and retirement plan
• Assist employees with benefit enrollment, changes, and inquiries
• Review monthly benefit invoices for accuracy
• Verify required benefit notices, wrap documents, SPDs, are updated and distributed to all employees
• Manage leave administration process in partnership with Tilt

Compliance

• Ensure compliance with company policies and legal requirements. Stay informed about changes in payroll and labor laws and regulations to ensure the organization's payroll processes remain compliant
• Maintain compliance with federal, state, and local payroll requirements. Manage correspondence with agencies and resolve any discrepancies
• Assist in year-end audits (for areas related to payroll and benefits) and tax filings
• Ensure compliance with benefit plan regulations and reporting requirements

Your experience & qualifications

• 5-7 years of experience in payroll and benefits administration, including payroll tax compliance, within a multi-state environment (experience with multiple EINs is a plus)
• Comprehensive knowledge of state and federal payroll laws, with working knowledge of California pay laws required
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
• Adaptability to thrive in a fast-paced and evolving work environment, with a proven ability to perform effectively under pressure
• Experience managing complex multi-state payroll for both exempt and non-exempt employees
• Ability to handle confidential information with discretion
• Strong capability to work effectively with all levels of management
• Proficiency in navigating ambiguity and solving complex problems while collaborating with business partners to achieve shared objectives
• Experience with Rippling (HR and payroll platform) and Sage Intacct (GL) a plus

Compensation & benefits

• $80,000- $110,000: Pay for this position will be based on several factors, including, but not limited to: your prior experience and skills related to the position, geographic location, company needs, and current market demands.
• Great humans deserve great benefits! At Vynca, full-time employees are eligible for benefits such as medical, dental, and vision insurance, income protection benefits, PTO, company holidays, 401k, and access to other wellness benefits.

​​​​​​​Additional Information

• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.
• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.
• COVID-19 and Influenza Vaccination: In accordance with Vynca’s commitment to leadership and industry-leading care, we require all employees to be vaccinated against COVID-19 and influenza. Requests for religious and medical accommodations may be considered but are subject to approval.
• Employment Eligibility: As per federal law, all hires must verify identity and eligibility to work in the United States and complete the necessary employment eligibility verification document upon hire.
• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.