Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Mountain View, CA.

Responsibilities

• Provide executive administrative support to senior leaders to ensure effective time management and productive interactions
• Manage complex calendars, including meetings, appointments, and travel coordination
• Serve as a communication liaison by handling internal and external communications via email and messaging platforms
• Prepare reports, presentations, and other executive-facing documents
• Organize and coordinate events such as meetings, conferences, and team-building activities
• Track and manage expenses, including expense reporting and budgeting
• Support project execution to ensure deliverables are completed on time and within scope
• Act as liaison between executives and internal and external stakeholders
• Manage office operations, company records, and information preparation
• Handle confidential information with discretion and sound judgment
• Represent executives professionally to staff and external partners
• Support and coordinate with other executive assistants and administrative team members
• Train or support lower-level clerical staff as needed
  
  

Skills And Qualifications

• Minimum of 3 years of experience supporting executives in an administrative or executive assistant role
• Proven experience supporting multiple leaders simultaneously
• Advanced Outlook calendar management skills
• Expert proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Strong proficiency in Google Docs, Sheets, and Slides
• Experience using Box or similar document management tools
• Strong communication skills across cross-functional partners and stakeholders
• High level of flexibility with strong anticipation and coordination skills
• Strong organizational, project management, and problem-solving abilities
• Excellent time management skills in fast-paced environments with minimal supervision
• Ability to shift quickly between tasks while maintaining professionalism
• Proactive mindset with strong ownership and ability to manage up and downstream
• Strong interpersonal and customer service orientation
• Excellent verbal and written communication skills across all organizational levels
• Ability to identify business issues and coordinate appropriate responses with key stakeholders
• Experience working in fast-paced environments with high service expectations
  
  

Preferred

• Experience using Concur for expense management
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.